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Downloadable Documents related to MPhil/PhD programs
1. Applications Related Documents
Types of Document |
Word File |
Pdf File |
| 1. Application for MPhil/PhD degree | Download | Download |
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2. Application for PhD Degree by Publication (Only for Commerce and Management Studies) |
Download | Download |
| 3. Acknowledgment of Application |
Download | Download |
| 4. Ethics Review Committee (ERC) University of Kelaniya |
Download | |
| 5. Guideline Book for Postgraduate programmes |
Download | |
| 6. Structure of MPhil & PhD Degree Modules | Download | |
| 7. Student ID and Name Confirmation Form | Download | |
| 8. Conflict of interest Form for supervisors | Download | Download |
| 9. Conflict of Interest Form for students | Download | Download |
2. Proposal defense presentation Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. Proposal defense (Instructions) | Download | Download |
| 2. Proposal Presentation ppt Template | Download | |
| 3. Inclusion of Two Reviewers for MPhil/ PhD Proposal, Progress Presentations | Download | |
| 4. Evaluation sheet for research proposal and progress presentation | Download | Download |
| 5. Notification of Deficiencies in MPhil/PhD Degree Application and Research Proposal (Sinhala Version) |
Types of Document |
Word File |
Pdf File |
| 1. Payment Options in the Corona Pandemic Situation |
Download |
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2. Payment Instructions for Foreign Students of Postgraduate Programs at Faculty of Graduate Studies, UoK (For course fees and other relevant payments) |
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4. Student Registration-Related Documents
Types of Document |
Word File |
Pdf File |
| 1. Policy for Issuing Student Accounts – Grammarly Software | Download | |
| 2. Grammarly Software Student Account Request Form | Download | |
| 3. To All the MPhil Students Registered in 2018.12.31 or before - Registration Expiry Reminder | Download | |
| 4. To All the PhD Students Registered in 2017.12.31 or before - Registration Expiry Reminder | Download | |
| 5. MPhil and PhD Students Registered in 2018.01.01 and Afterwards - Program Requirements | Download | |
| 6. MPhil and PhD Students Registered after 2023.01.01 - Program Requirements | Download | Download |
| 7. Conflict of interest Form for supervisors | Download | Download |
| 8. Conflict of interest form for students | Download | Download |
| 9. Acceptance of Terms of Postgraduate Study | Download |
5. Progress Reports
| Types of Document |
Word File |
Pdf File |
| 1. Progress Report Format (English) | Download | Download |
| 2. Progress Report Format (Sinhala) |
6. Progress Presentation 1 Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. MPhil/PhD/DBA Progress Presentation Request Form | Download |
Download |
| 2. Instructions for Progress Presentation 1 |
Download | Download |
| 3. Progress Presentation 1 ppt Template | Download | |
| 4. Evaluation sheet for research proposal and progress presentation | Download | Download |
7. Progress Presentation 2 Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. MPhil/PhD/DBA Progress Presentation Request Form | Download | Download |
| 2. Progress Presentation 2 (Instructions) |
Download | Download |
| 3. Progress Presentation 2 ppt Template | Download | |
| 4. Evaluation sheet for research proposal and progress presentation | Download | Download |
8. Request for Topic Change
| Types of Document |
Word File |
Pdf File |
| 1. Request for Topic Change - MPhil , DBA & PhD Programmes | Download | Download |
9. MPhil to PhD Upgrading Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. Upgrading Policy | Download | |
| 2. MPhil to PhD upgrade request form | Download | Download |
| 3. Guidelines for writing the report to be submitted for the Upgrading MPhil degree to PhD degree | Download | Download |
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4. Instructions for Upgrade Presentation from MPhil to PhD – MPhil Candidates |
Download | |
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5. Marksheet for MPhil to PhD upgrade report |
Download |
10. Extention Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. Application for extension of the period of study for MPhil/PhD degree | SinhalaFormat English Format |
SinhalaFormat English Format |
11. Name Change Request Related Documents
| Types of Document |
Pdf File |
| 1. Name change requests by individual graduands after releasing of final results | Download |
12. Viva/Evaluation Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. Notification of Draft Thesis Submission | Download | |
| 2. Thesis Mark sheet | Download |
Download |
| 3. Checklist for Candidate and Supervisor | Download | |
| 4. Notification of Final Thesis Submission | Download | Download |
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5. Thesis Cover Pages - MPhil and PhD cover pages |
Sinhala Format English Format |
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| 6.MPhil & PhD Students Checklist | Download | |
| 7. Standard Template For Presentation (When you prepare presentations, please use this PowerPoint presentation template) | Download | |
| 8. Online viva guide for FGS students | Download | |
| 9. Instructions for Viva-voce Presentation | Download | Download |
| 10. Viva Voce_PPT Template | Download | |
| 11. Addressing reviewer comments for final Thesis - Format | Download | Download |
13. Graduation Related Documents
| Types of Document |
Word File |
Pdf File |
| 1. Request for a Transcript (should submit to Examination Branch) | Download | |
| 2. Request for the certificate, results sheet, and provisional certificate (should be submitted to the Examination Branch) | Download |
14. Student Feedback
| Types of Document |
Word File |
Pdf File |
| 1. Feedback form |
Download | Download |
Download Forms for Postgraduate Diploma & Masters Program
1. Application and registration-related downloads
| # | Types of Document | Word Document | pdf Document |
| 1. | Student ID and Name Confirmation Form | Download | Download |
| 2. | Acceptance of Terms of Postgraduate Study | Download | |
| 3. | Application for Re-registration of students who could not complete the Study Program (who registered after 2016.01.01)- BoS in Commerce and Business Management | Download | |
| 4. | MA/MSSc Request Form - BoS in Social Sciences | Download | |
| 5. | Request form to defer the Batch – (SLQL 08 , 09 , 10 Programs) | Download | Download |
2. Payments related downloads
| # | Types of Document | Word Document | pdf Document |
| 1. | Application for Refundable Library Deposits Form | Download | |
| 2. | Payment Options in the Corona Pandemic Situation | Download | |
| 3. | 16 Digit Payment Guideline (Except MPhil/PhD Programs) | ||
| 4 | 2. Payment Instructions for Foreign Students of Postgraduate Programs at Faculty of Graduate Studies, UoK (For course fees and other relevant payments) |
3. Examination/Thesis related downloads
| # | Types of Document | Word Document | pdf Document |
| 1. | GUIDELINES FOR APPLYING FOR EXAMINATION - POSTGRADUATE STUDENTS | Download | |
| 2. | Re-Scrutiny Application | Download | |
| 3. | Repeat Exam Application (only for students who are registered before 2015) | Download | |
| 4. | Checklist for Candidate and Supervisor | Download | |
| 5. | Draft Thesis Submission notification form |
Download | |
| 6. | Final Thesis Submission notification form |
Download | Download |
| 7. | Notice of Submission of Thesis (MBA) | Download | |
| 8. |
Thesis Cover Pages - Master cover pages |
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| 9. | Ethics Review Committee (ERC) University of Kelaniya | Download | |
| 10. | Download Standard Template For Presentation (When you prepare presentations, please use this PowerPoint presentation template) | Download | |
| 11. | Online viva guide for FGS students | Download | |
| 12 | Instructions for Viva-voce Presentation | Download | Download |
| 13. | Thesis Mark sheet | Download | Download |
| 14. | Addressing reviewer comments for final Thesis - Format | Download | Download |
4. Name Change Request Related Documents
| Types of Document |
Pdf File |
| 1. Name change requests by individual graduands after releasing of final results | Download |
5. Certificates and Convocation-related downloads
| # | Types of Document | Word Document | pdf Document |
| 1. | Application Form for Exit Point Qualification Request for Postgraduate Certificate/ Postgraduate Diploma/ One Year Masters (This form is valid for all postgraduate programs except for MBA Program) | Download | |
| 2. | Exit Point Qualification Request Form - One Year Master Degree - PGD request Format - Only for BoS Humanities and Social Sciences | Download | |
| 3. | Fallback Option for MBA Program - Eligibility Criteria | Download | |
| 4. | Application Form for Fallback Option – Postgraduate Diploma in Business Administration (Valid Only for Master of Business Administration Degree Programme) | Download | Download |
| 5. | Request for a Transcript (should submit to Examination Branch) | Download | |
| 6. | Request for the certificate, results sheet, and provisional certificate (should be submitted to Examination Branch) | Download |
Faculty of Graduate Studies, University of Kelaniya
Duration of the Programs
Offered under the Board of Study in Commerce and Business Management
| Program | SLQF Level | Official Program Duration | Maximum Extensions | Maximum Re-registration | Total Duration from the Date of Registration |
| PGD in Marketing | 08 | 1 Year | 2 Years | 1 Year | 4 Years |
| MBus | 09 | 1 Year | 2 Years | 1 Year | 4 Years |
| MBS | 09 | 1 Year | 2 Years | 1 Year | 4 Years |
| MPF | 09 | 1 Year | 2 Years | 1 Year | 4 Years |
| MCom | 10 | 2 Years | 2 Years | 2 Years | 6 Years |
| MBA | 10 | 2 Years | 2 Years | 2 Years | 6 Years |
| MHRM | 10 | 2 Years | 2 Years | 2 Years | 6 Years |
| MBM | 10 | 2 Years | 2 Years | 2 Years | 6 Years |
| MPhil | 11 | 2 Years | 2 Years | 1 Year 1 | 5 Years |
| DBA | 12 | 3 Years | 3 Years | 3 Years 3 | 9 Years |
| PhD | 12 | 3 Years | 3 Years | 1 Year2 | 7 Years |
| 1 | An extension of one year beyond the maximum period of study may be granted under special circumstances, on the recommendation of the Supervisor, HoD, the BoS, and FGS. | |||||
| 3 | An extension of one year beyond the maximum period of study may be granted under special circumstances, on the recommendation of the Supervisor, HoD, the BoS, and FGS. | |||||
| 2 | DBA Program 7th year re-registration subject to paying Rs 150,000/= (BoS 2023.04.25 Meeting 2023/03, FB 2023.05.19 Meeting 271, Senate 2023.06.21 Meeting No 375 | |||||
| Re-registration for 8th and 9th years subject to paying Rs 250,000/= per year (BoS 2024.11.18 meeting no 2024/08, FB 2024.12.20 Meeting no 287, Senate..... | ||||||
Programwise Details
| PGD in Marketing | MBus | MBS | MPF | MCom | MBA | MHRM | MBM | DBA | ||
| 2010-2015 | Last date to complete program **** | 2019.12.31 | 2019.12.31 | N/A | 2019.12.31 | 2019.12.31 | 2019.12.31 | 2019.12.31 | N/A | |
| 2016 | Start Date | 2015.12.06 | 2016.06.05 | 2016.03.27 | 2016.08.30 | 2016.04.02 | 2016.08.30 | 2016.07.22 | ||
| End Date | 2016.12.05 | 2017.06.04 | 2018.03.26 | 2018.11.01* | 2018.07.31** | 2018.08.29 | 2019.07.21 | |||
| Maximum Extension Up to | 2018.12.05 | 2019.06.04 | 2020.03.26 | 2020.11.01 | 2020.07.31 | 2020.08.29 | 2022.07.21 | |||
| Maximum Re-Registration up to | N/A | 2020.06.04 | 2022.03.26 | 2022.11.01 | 2022.07.31 | 2022.08.29 | 2025.07.218 | |||
| 2017 | Start Date | 2017.01.05 | 2017.05.25 | 2017.06.18 | 2017.09.08 | 2017.02.25 | 2017.08.27 | 2017.06.13 | ||
| End Date | 2018.01.04 | 2018.05.24 | 2019.06.17 | 2019.11.01***** | 2019.07.31*** | 2019.08.26 | 2020.06.12 | |||
| Maximum Extension Up to | 2020.01.04 | 2020.05.24 | 2021.06.17 | 2021.09.07 | 2021.02.25 | 2021.08.26 | 2023.06.12 | |||
| Maximum Re-Registration up to | 2021.01.04 | 2021.05.24 | 2023.06.17 | 2023.09.07 | 2023.02.25 | 2023.08.26 | 2026.06.128 | |||
| 2018 | Start Date | 2018.06.10 | 2018.05.28 | 2018.09.02 | 2018.08.30 | 2018.05.26 | 2018.12.01 | 2018.07.12 | ||
| End Date | 2019.06.09 | 2019.05.27 | 2020.09.02 | 2020.08.29 | 2020.11.25# | 2020.11.30 | 2022.01.111 | |||
| Maximum Extension Up to | 2021.06.09 | 2021.05.27 | 2023.09.024 | 2023.08.294 | 2023.11.254 | 2023.11.304 | 2025.01.11 | |||
| Maximum Re-Registration up to | 2022.06.09 | 2022.05.27 | 2025.09.02 | 2025.08.29 | 2025.11.25 | 2025.11.30 | 2028.01.118 | |||
| 2019 | Start Date | 2019.11.30 | 2019.06.22 | N/A | 2019.09.29 | 2019.05.25 | 2020.02.22 | 2019.07.21 | ||
| End Date | 2020.11.29 | 2020.06.21 | 2022.03.291 | 2022.02.241 | 2022.08.211 | 2022.07.20 | ||||
| Maximum Extension Up to | 2022.11.29 | 2022.06.21 | 2025.03.294 | 2025.02.244 | 2025.08.214 | 2025.07.20 | ||||
| Maximum Re-Registration up to | 2023.11.29 | 2023.06.21 | 2027.03.29 | 2027.02.24 | 2027.08.21 | 2028.07.208 | ||||
| 2020 | Start Date | N/A | 2020.08.08 | 2020.06.07 | 2020.09.21 | 2020.05.16 | 2020.11.14 | 2020.08.02 | ||
| End Date | 2021.08.07 | 2022.06.06 | 2022.10.302 | 2022.08.313 | 2022.11.13 | 2023.08.01 | ||||
| Maximum Extension Up to | 2023.08.07 | 2025.06.06 | 2025.10.304 | 2025.08.304 | 2025.11.134 | 2026.08.01 | ||||
| Maximum Re-Registration up to | 2024.08.07 | 2027.06.06 | 2027.10.30 | 2027.08.30 | 2027.11.13 | 2029.08.018 | ||||
| 2021 | Start Date | N/A | 2021.07.24 | 2021.01.03 | 2021.08.02 | 2021.10.31 | 2021.05.23 | 2021.09.25 | 2021.08.01 | |
| End Date | 2022.07.24 | 2022.01.02 | 2023.12.316 | 2023.10.31 | 2023.06.305 | 2023.09.25 | 2024.08.01 | |||
| Maximum Extension Up to | 2024.07.24 | 2024.01.02 | 2026.08.024 | 2026.10.314 | 2026.05.314 & 5 | 2026.09.254 | 2027.08.01 | |||
| Maximum Re-Registration up to | 2025.07.24 | 2025.01.02 | 2028.08.02 | 2028.10.31 | 2028.05.31 | 2028.09.25 | 2030.08.018 | |||
| 2022 | Start Date | N/A | 2022.08.06 | 2022.01.02 | N/A | 2022.09.04 | 2022.05.21 | 2022.10.23 | 2022.07.31 | |
| End Date | 2023.08.05 | 2023.01.02 | 2025.02.157 | 2024.05.20 | 2024.10.23 | 2025.07.30 | ||||
| Maximum Extension Up to | 2025.08.05 | 2025.01.02 | 2026.09.04 | 2026.05.20 | 2026.10.23 | 2028.07.30 | ||||
| Maximum Re-Registration up to | 2026.08.05 | 2026.01.02 | 2028.09.04 | 2028.05.20 | 2028.10.23 | 2031.07.308 | ||||
| 2023 | Start Date | N/A | 2023.07.25 | 2023.01.01 | 2023.07.02 | 2023.01.08 | 2023.08.27 | 2023.05.27 | 2023.10.15 | 2023.08.03 |
| End Date | 2024.07.25 | 2024.01.01 | 2024.07.02 | 2025.01.08 | 2025.08.27 | 2025.05.27 | 2025.10.15 | 2026.08.03 | ||
| Maximum Extension Up to | 2026.07.25 | 2026.01.26 | 2026.07.02 | 2027.01.08 | 2027.08.27 | 2027.05.27 | 2027.10.15 | 2029.08.03 | ||
| Maximum Re-Registration up to | 2027.07.25 | 2027.01.26 | 2027.07.02 | 2029.01.08 | 2029.08.27 | 2029.05.27 | 2029.10.15 | 2032.08.038 | ||
| 2024 | Start Date | N/A | 2024.07.06 | 2024.01.07 | 2024.06.16 | 2024.01.07 | 2024.09.01 | 2024.06.15 | 2024.10.12 | 2024.08.10 |
| End Date | 2025.07.06 | 2025.01.07 | 2025.06.16 | 2026.01.07 | 2026.09.01 | 2026.06.15 | 2026.10.12 | 2027.08.10 | ||
| Maximum Extension Up to | 2027.07.06 | 2027.01.07 | 2027.06.16 | 2028.01.07 | 2028.09.01 | 2028.06.15 | 2028.10.12 | 2030.08.10 | ||
| Maximum Re-Registration up to | 2028.07.06 | 2028.01.07 | 2028.06.16 | 2030.01.07 | 2030.09.01 | 2030.06.15 | 2030.10.12 | 2033.08.108 | ||
| 2025 | Start Date | N/A | 2025.01.05 | 2025.01.05 | ||||||
| End Date | 2026.01.05 | 2027.01.05 | ||||||||
| Maximum Extension Up to | 2028.01.05 | 2029.01.05 | ||||||||
| Maximum Re-Registration up to | 2029.01.05 | 2031.01.05 | ||||||||
| * Extended due to a strike |
| ** Extended due to a strike |
| *** Extended to Submit the Thesis upto 2019.07.31. |
| ****Last date to complete program requirements (including thesis |
| *****Extended to Submit the Thesis upto 2019.11.01 on the recommendation of the Coordinator due to the security issues. |
| # Coordinator requested to extend the duration due to non-academic staff strike and Covid 19 |
| Re-registration- After making 20% of the current course fee of the program (FB 229 (2019.06.21), Senate 337 (2019/11/27), Council 447 (2019/12/10) |
| DBA Re-registration fee as at 2023.08.16 = 150,000/= LKR (Faculty Board 271-2023/05/19, Senate 375th-2023/06/21, Council 516th- 2023/07/11) |
| 1 BoS (2021/09 , FB/FGS (252) , Senate (355) approved 6 months extension due to Covid 19. |
| 2 Coordinator recommended by email dated 2022.09.27 |
| 3 BoS (2022/07), FB/FGS (264) |
| 4BoS (2023/03), FB/FGS (271), Senate 375 dated 2023.06.21) - A special consession of one year was given due to Covid pandemic |
| 5 Special approval by coordinator - email dated 2023.11.29 |
| 6 Special approval by BoS 2023/05, FB 274 to submit the Thesis |
| 7 Thesis submission deadline extended by the coordinator by his email dated 2024.12.17 to Hashitha |
| 8 DBA Program 7th year re-registration subject to paying Rs 150,000/= (BoS 2023.04.25 Meeting 2023/03, FB 2023.05.19 Meeting 271, Senate 2023.06.21 Meeting No 375 Re-registration for 8th and 9th years subject to paying Rs 250,000/= per year (BoS 2024.11.18 meeting no 2024/08, FB 2024.12.20 Meeting no 287, Senate..... |
Programme wise Details - BoS in Science
1For Batch 8 (2017) MSC in Industrial & Environmental Chemistry registration Extended till 3rd December 2022 due to Covid (BoS 2021.09.28 , FB 253 )
2For Batch 9 (2018) MSC in Industrial & Environmental Chemistry registration Extended till 7th July 2022 due to Covid (BoS 2021.09.28 , FB 253 )
3For Batch 10 (2019) MSC in Industrial & Environmental Chemistry registration Extended till 6th July 2022 due to Covid (BoS 2021.09.28 , FB 253 )
4For MSc in Crop Potection and Plant Biotechnology Batch 02 (2018) registration extended till 01.01.2021 due to Covid (BoS 2021/02, FB- 247 held on 2021.04.23
5For MSc in Crop Potection and Plant Biotechnology Batch 03 (2019) registration extended till 01.02.2022 due to Covid (BoS 2021/02, FB- 247 held on 2021.04.23
6Initial program start date was 2022.06.01. However, the cordinator extended it till 2022.09.01 by his email dated 16.09.2022
7Initial program start date was 2022.06.01. However, the cordinator extended it till 2022.09.01 by his letter dated 15.09.2022
8The thesis submission deadline extended by the coordinator till 2023.12.15 by her email dated 2023.11.23
9The thesis submission deadline extended by the coordinator till 2024.05.13 by her letter dated 2024.08.28
10The coordinator submitted the official start date by her email to Deputy Registrar dated 2024.11.20
11From 2019 to 2023 the official program duration is considered as one and half years
12The coordinator extended the date of submission of thesis and examination end date as 2024.09.15 from his email to DR dated 2024.12.03
13The Coordinator(Dr Mahendra Gunawardene) extended the deadline as the program dragged (till 01.03.2024) from his email dated 2024.08.16 to Ms Saummika Lakmali (Subject Clerk)
14Coordinator (Prof Mangala Yatawara) extended thesis submission deadline till 07.02.2023 by her email dated 2023.10.20 to KGSN Lakmali
15Coordinator (Dr Wanniarachchi) extended thesis submission deadline till 30.12.2023 by her email dated 2023.11.09 to KGSN Lakmali
16Coordinator (Prof VPA Weerasinghe) extended thesis submission deadline till 30.08.2023 by her email dated 2024.01.22 to KGSN Lakmali
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